How Secure Is Your Document Storage?

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Document storage is a sensitive topic, and healthcare providers must take adequate steps to ensure that their patients’ records are stored securely and privately. Unfortunately, many healthcare providers simply do not have the time to deal with the security of all of their documents. However, it is essential that documents are stored in a manner that is compliant with HIPPA (Health Insurance Portability and Accountability Act) guidelines.

HIPPA Guidelines for Document Storage

HIPPA requires that all patient records are stored in a secure place that only a limited number of people can access. In some cases, this guideline can be met simply by putting the documents in a locked filing cabinet. In other cases, a healthcare provider may need to outsource their document storage to a third party provider. Third party storage companies offer a range of services that are designed to help healthcare providers respect their patient privacy while also meeting the strict HIPPA guidelines.

The Role of Storage Companies for Healthcare Providers

Healthcare providers may not always have the time or the space to deal with all of their medical records. Luckily, they have several options, and storage companies can create customized plans that deal with the particular storage needs of any clinic or hospital. Clinics who want old records disposed of in a discrete way, for example, can turn to a storage company for their shredding services. Companies who need more space can store their documents in a remote facility, or they can have a document storage company scan their records and store them electronically.

By using a company who understands the delicate nature of medical records, a healthcare provider can ensure that they are storing their records appropriately.

Auditing Your Document Storage

To determine how safe your storage is, you may wish to ask yourself the following questions:

Is there an alarm system protecting your documents?

Are paper records in a humidity controlled environment?

Are electronic records protected adequately?

If you have answered no to any of the above questions or if you are concerned about the security of your document storage, you may wish to consult with a document storage company.

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DocuVault

4.7

Based on 48 reviews

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Teklu Weldemariam

00:16 30 May 25

Ernesto González Balbuena

11:10 18 May 25

Of course it should be rated and I believe that by using 5 stars in a review it is with intention and value in the work or action of the people who take this space as an opportunity for expression, it is to show our values first and foremost and not because of that I want to cancel the experience of anyone else, I say this from the interest that drives or leaves alone the personnel who thus decide to use or not a space that is more than public, of character or conduct in a personal state, whether faults or errors, even so, I also give my respect to the entire public because I know that I have more spelling mistakes than perhaps any of those who have done it, I hope to improve in the meantime I use my cadences to reaffirm that if the intention is to improve some service or person to expose publicly, it is more of whom and because I am here for the benefit and in gratitude I respond to my experience if I note that now I know that I have many improvements to make and thank you because I still have the opportunity to say thank you to Docu Vault and Google map for the time and space and to be part of this open platform in service of all participants we all learn and calmly We act better only with patience and we do not buy it or give it away as individuals it is up to us to identify it and make it our own.

Katy Notestine

23:46 10 Apr 25

We used DocuVault for two shred jobs, one in Lakewood one at a storage unit in Thornton. Both drivers called ahead to say they were on their way & were very friendly. They didn't try to add any additional fees on the day of and their prices were 1/2 that of the shredding company we had used in the past. We were accidentally overcharged on one pickup, but they quickly responded to fix the mistake and refund the overpayment. I would use them again in the future and definitely recommend.

Kayla Darling

22:08 14 Dec 24

Linda Tims

15:20 11 Aug 24

Wonderful customer service. They went way above and beyond to take care of the many boxes I needed to have shredded. I dealt with Sherode and Gary and I was so happy with both their kindness and willingness to meet the schedule I needed. I highly recommend them for any residential shredding.

Chris Dickerman

22:22 29 Jul 24

We had Docuvault come to our facility and shred the boxes we had ready for them. Very convenient service. Driver was in communication about his arrival early on the day of service. I would recommend.

Stoy Balmer

19:45 29 Jul 24

Been servicing our shop for years, thank you Lester!

Betsy Gubbels

18:43 29 Jul 24

Lester is professional, courteous and a life saver! Otherwise we would drown in paper.

Michelle G

10:38 24 Jul 24

Thank you for the great service! Lester is wonderful! He is so kind and professional!

Wendy Shea-Tamag

17:01 23 Jul 24

Lester Fowler is our service provider and we have great rapport with him. Whenever we have a slightly special request he's able to accommodate and if he can't, he tells us next steps in order to get things done. We couldn't be happier with Lester as our service person.

B h

22:44 08 Apr 24

Horrible attitude. This employee of docuvault parked over the line making it very hard for me to get in the car(I am just out of back surgery) when confronted about how inconsiderate it was to overlap a handicap parking spot he threatened my mother. "I'm from philly." I hope this doesn't reflect the values of your company. A simple I'm sorry from your delivery driver would have smoothed everything over. Very disappointing.

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