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As a business that handles sensitive records and documents, you know the importance of keeping records stored securely. After a certain amount of time, you may need to shred these documents. Like you, other businesses and individuals in your community may have documents they need to shred as well, but they may not have the resources available to them. You could consider hosting a shred event. Here’s how to host a shred event post-COVID-19 that helps your business and your community at the same time.
What Is a Shred Event?
Typically, a shred event offers an easy, secure, and safe way for local businesses, nonprofits, organizations and individuals to destroy sensitive documents and files. Shred events also help raise awareness of the importance of information security, proper document destruction, and preventing identity theft. Often, local businesses sponsor a community shred event. While some shred events ask for a donation or small fee to offset the shredding costs, many businesses host a shred event for free. Most shred events are held at large, open areas where multiple shredding trucks can be used at the same time. Many events have sponsors’ tents, local news media, and booths with free informational materials for anyone attending. It’s a greener way to safely destroy documents.
How to Host a Shred Event and Ensure Safety
During these challenging COVID-19 times, people are working hard to provide helpful services while following CDC guidelines. If you’re considering hosting a shred event, here are some tips to ensure your attendees’ safety and a successful event:
- Host the shred event in a large, open area, such as the parking lot.
- Ask all shred event volunteers to wear masks and gloves.
- Choose a weekend date and time to have a greater turnout.
- Schedule mobile shredding trucks, and ask truck operators to wear masks and gloves.
- Keep hand sanitizer, extra masks, and gloves, sanitizing sprays, and wipes available for easy access.
- Have any news media, local business booths, and any other tables at least six feet apart.
- Promote your shred event to your customers through email, social media platforms, and online resources.
- Reach out to local businesses and organizations, and ask them to promote your shred event on their social media.
- Have volunteers dedicated to both vehicle and foot traffic management to ensure all social distancing guidelines are met.
- Allow shred event participants to watch their documents go through the shredder at a safe distance.
- Offer a certificate of destruction for anyone who has documents that require it.
- Create a drive-thru pattern that allows attendees to stay in their cars at all times.
- Use cones and traffic signs to safely direct cars and to protect shred event team members.
- Designate a single person per vehicle to remove shred event materials from the trunk or backseat.
- Have clear signage that shredding is for paper only (no plastics, CDs, metal, or any other non-paper product).
- Use masks when appropriate
What Items Cannot Be Shredded?
Make sure you let shred event participants know what items cannot be shredded in advance. Additionally, have clear signage at the shred event indicating that only paper can be shredded. Below are some items that cannot be shredded at a shred event:
- Metal
- Plastic
- CDs or DVDs
- Cell phones
- Batteries of any kind
- Anything that isn’t paper
Consider having informational materials about where these items can be taken for proper recycling or disposal should anyone attending ask.
Why Should You Consider Hosting a Shred Event?
While hosting a shred event can be a large task, it could benefit your business tremendously. You will be helping your community learn about the importance of shredding sensitive, private documents correctly and offering a safe way to dispose of such materials. You will also:
- Give your company a PR boost.
- Get your business’s name in front of people.
- Reduce identity theft in your community.
- Offer a cost-effective way to dispose of documents.
People are more likely going to remember that your company hosted a shred event and will keep you in mind should they ever need your company’s services. Additionally, good press and positive reviews go a long way, and a shred event is a great way to increase positive brand awareness.
Document Storage, Shredding, and More
As part of your mobile shred event, give attendees useful information about safe document storage. Lawyers, people in education, nonprofit leaders, and healthcare workers, like counselors or doctors in private practice, might come to your event in need of document shredding services, but they may also need information about document storage, vault storage, electronic data destruction and more. Having information available about these types of storage services allows you and your business to stand out as a trusted partner and a thought leader. Rely on the document storage and shredding experts in the Denver areas, DocuVault. From secure storage to help you host a successful community shred event, DocuVault offers a wide range of services to fit your needs. Discover what DocuVault can do for you by calling us for your quote today at (856) 290-4601. We have hosted so many events. Visit one of our proud partners if you’re looking for:
Ernesto González Balbuena
11:10 18 May 25
Of course it should be rated and I believe that by using 5 stars in a review it is with intention and value in the work or action of the people who take this space as an opportunity for expression, it is to show our values first and foremost and not because of that I want to cancel the experience of anyone else, I say this from the interest that drives or leaves alone the personnel who thus decide to use or not a space that is more than public, of character or conduct in a personal state, whether faults or errors, even so, I also give my respect to the entire public because I know that I have more spelling mistakes than perhaps any of those who have done it, I hope to improve in the meantime I use my cadences to reaffirm that if the intention is to improve some service or person to expose publicly, it is more of whom and because I am here for the benefit and in gratitude I respond to my experience if I note that now I know that I have many improvements to make and thank you because I still have the opportunity to say thank you to Docu Vault and Google map for the time and space and to be part of this open platform in service of all participants we all learn and calmly We act better only with patience and we do not buy it or give it away as individuals it is up to us to identify it and make it our own.
Katy Notestine
23:46 10 Apr 25
We used DocuVault for two shred jobs, one in Lakewood one at a storage unit in Thornton. Both drivers called ahead to say they were on their way & were very friendly. They didn't try to add any additional fees on the day of and their prices were 1/2 that of the shredding company we had used in the past. We were accidentally overcharged on one pickup, but they quickly responded to fix the mistake and refund the overpayment. I would use them again in the future and definitely recommend.
Linda Tims
15:20 11 Aug 24
Wonderful customer service. They went way above and beyond to take care of the many boxes I needed to have shredded. I dealt with Sherode and Gary and I was so happy with both their kindness and willingness to meet the schedule I needed. I highly recommend them for any residential shredding.
Chris Dickerman
22:22 29 Jul 24
We had Docuvault come to our facility and shred the boxes we had ready for them. Very convenient service. Driver was in communication about his arrival early on the day of service. I would recommend.
Betsy Gubbels
18:43 29 Jul 24
Lester is professional, courteous and a life saver! Otherwise we would drown in paper.
Michelle G
10:38 24 Jul 24
Thank you for the great service! Lester is wonderful! He is so kind and professional!
Wendy Shea-Tamag
17:01 23 Jul 24
Lester Fowler is our service provider and we have great rapport with him. Whenever we have a slightly special request he's able to accommodate and if he can't, he tells us next steps in order to get things done. We couldn't be happier with Lester as our service person.
B h
22:44 08 Apr 24
Horrible attitude. This employee of docuvault parked over the line making it very hard for me to get in the car(I am just out of back surgery) when confronted about how inconsiderate it was to overlap a handicap parking spot he threatened my mother. "I'm from philly." I hope this doesn't reflect the values of your company. A simple I'm sorry from your delivery driver would have smoothed everything over. Very disappointing.
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